Showing posts with label business etiquette. Show all posts
Showing posts with label business etiquette. Show all posts

Monday, June 6, 2011

EMAIL PET PEEVES (First 15)

EMAIL PET PEEVES (First 15)

Readers Respond: What Email Etiquette Hint Do You Wish Others Would Follow?
Responses: 150

By Heinz Tschabitscher , About.com Guide

Tons of addresses in the To: line; no greeting, or words aplenty until the sender gets to the point; forwarded messages that consist of nothing but, well, whatever that is...

What irks you most about email etiquette not followed, or followed too much perhaps?

What email etiquette hint do you most wish others would follow? Share Your Pet Peeve

Bcc

    I don't bother to read emails with too many "To:" and Cc:" recipients. This list should include instructions to use "Bcc:" when emailing more than five people, except when it's important for each recipient to know who was sen the message, in which case sometimes making a group of recipients named "Donut Morons" or something will help because only the group name will be in the "To:" or "Cc:" field instead of dozens of recipients. It's occurred to me before that it's important for everyone to have everyone else's email address in an organization without a global address book, but this can be done with a single email for that purpose only every time the list ("Donut Morons") is updated.
—GuestBobtholomew

Too many Questions Marks

    When someone ends a question with more than one question mark. Rude!
—GuestDoris Foley

An entire message in the subject line!

    Are you kidding me? This is the WORST thing anyone could do! Writing everything in the bloody subject line, leaving the body of the email blank! This not just irks and irritates me, but angers me beyond my limit! Those who don't know how to email should bloody keep their thick heads out of it and stick to pen and paper. Shame on you!
—GuestSam Wise

Responding appropriately

    Some of us are the recipients of e-mails from someone with "Reply All-itis". Too, too much information and information being sent is neither helpful nor pertinent to all of us. How do we make it stop?!
—GuestDiane

Receipt Request

    My biggest peeve is when certain individuals have a receipt request on every email sent. They feel as if you are infringing on their constitutional rights if you ask them to use it on a needed basis and not as a default.
—GuestGerry - Federal Employee

Salutation on Emails

    When you are sending email to co-workers you see every day, I feel a salutation is NOT needed. Everyone I work with writes "Greetings Pat" or "Dear Pat". That is not necessary when forwarding or sending new email to people you know. It's too formal!
—maggie1957

Stationery In The Workplace

    Do not use stationery in the workplace. This takes up additional space on the email, is hard to read through, and the cute little foot prints, flowers, designs… have no place in the workplace. Save it for your personal email with friends and family.
—GuestGuest Z08

Political, religious and/or sexual email

    People (may even be a spouse) sending me political, religious and/or sexual emails, i.e. forwards, photos, etc. that are not appropriate, and especially if I have written and requested that they stop.
—Guestcager38

What can I do?

    A coworker of mine uses email as instant messenger, replies to old emails with a new subject (but does not change the subject line) and often injects comments about her personal life to work emails.
—GuestLostInFL

Greetings and/or sign-offs

    Isn't the address and return in the heading enough to know who the recipient and sender are? Why duplicate things?
—rquacke

BCC Si!

    And yet another vote for using BCC when you forward things. I don't know everyone in your address book, they don't know me, and I don't necessarily want them to have my email address. Not to mention that if anyone receiving that CC'd email picks up a virus, you've just compromised every single email address on that CC.
—GuestAmy

Privacy!

    Don't give out other people's personal email addresses without asking. Ever.
—GuestAmy

Hoax and Jokes

    I hate emails about the crazy man trying to harm you and stupid jokes.
—GuestCAR

Emails that disturb and annoy

    1) Rude or poor language—even in official mails in corporate—esp many now using SMS type text and often have lost all courtesy. 2) Junk Fwds—sent esp fear to psyche on health matters and fake data. Overall I find about 20% are junk mails inc gross humor fwds
—GuestCaptTRajkumar

Did you pass English?

    [One of my pet peeves is] continuous rambling without punctuation. Please read your emails before you send! I also send one question per email; most people don't respond to more than one at a time.

MY THOUGHTS

Recognize any?

Wednesday, November 3, 2010

Etiquette 101:How to deliver bad news

ASK THE EXPERT | HOW TO DELIVER BAD NEWS
Wednesday, 20th October 2010
KAY-YUT CHEN AND MARINA KRAKOVSKY
http://www.cityam.com/city-focus/ask-the-expert-how-deliver-bad-news

LUCKILY for most of us, we don’t have to announce anything as difficult as cuts in the welfare budget, unlike George Osborne, who outlined his comprehensive spending review yesterday. Yet at some point in their careers all managers have to deliver bad news. So when you do, what’s the best way?

For starters, explain, explain, explain. Decades of research in psychology and behavioural economics point to the importance of providing explanations for your actions. Whether you’re making an unfair offer, playing uncooperatively in a Prisoner’s Dilemma game, or announcing a layoff, explaining why you're doing what you’re doing and showing that you mean well typically softens the blow. In the absence of explanations, people have a tendency to assume the worst of intentions for your behaviour. And though it seems to the more rational-minded among us that the only pertinent information is the objective outcome – such as pounds lost or saved – to most people what is in your heart and mind matters quite a bit.

Second, focus on the most pertinent comparisons. Human nature means that bad news makes for good copy, and dire rumors spread faster than good tidings. It’s not surprising, then, that listeners tend to focus on the most dramatic aspects of a situation rather than the most level-headed.

Thirdly, make sure that you are framing your news in the best way for you. Give statistics, background and information to back up why you are doing what you are. There are many ways to spin a situation, so make sure that your justifications are clear and well backed-up with facts and figures. Then you are more likely to bring people with you.

Finally, be decisive. Though some people thrill to uncertain prospects, most loathe uncertainty. Part of the danger in delivering bad news is that it will be seen as a sign of more trouble to come. So if the news you’re delivering is the worst of it, say so.

Kay-Yut Chen and Marina Krakovsky are the authors of Secrets of the Moneylab: How Understanding People Will Increase Your Profits (Portfolio Penguin)

MY THOUGHTS
i will never like being the bearer of bad news. what's more difficult is what comes after you deliver the bad news. you're able to somehow plan what to say about the news.  but you can never tell how the person would react.

Tuesday, November 2, 2010

Etiquette 101: What NOT to say in the Americas

Etiquette 101: Smart Talk
by Boris Kachka | Published November 2009 | See more Condé Nast Traveler articles
http://www.concierge.com/cntraveler/articles/501931

THE AMERICAS
Several quirks of geography and economic development have shaped this hemisphere's sensitive areas (we shouldn't say "taboos"; compared with much of the world, it's a pretty easygoing place). Catholicism is more deeply rooted in some countries than in others, and very liberal nations (Brazil) coexist with others that consider themselves the peak of propriety (Chile). And then, of course, there is Latin America's proximity to the United States and the desire to demonstrate equal standing. Finally, in the case of Canada, there's the desire to prove itself a bit apart from the noisy neighbor who insists on dominating so much of the conversation.

ARGENGTINA
Absolutely verboten: The Dirty War and the "disappeared" of the 1970s, definitely still a deep trauma in the nation's psyche, are not to be referenced casually. Radioactive: The Peróns, whose legacy is much debated. You never know how an Argentine will feel about them.
Definitely not: The Falklands War may seem like an amusing '80s footnote, even to Brits—but certainly not to the nation that lost.
Not a good idea: The economic crises of the past several years, for which many hold the International Monetary Fund and American policies responsible.
Ill-advised: Lumping Argentina in with all of Latin America (many Argentines believe that they stand apart from the rest of the continent).
Talk away! Argen­tina as unique within the continent; its prosperous past (if not present). And most middle-class people have therapists and love to talk about them.

CANADA
Absolutely verboten: Impugning Canada's national health-care system. Canadians are fiercely proud of it. In a television contest, viewers voted the founder of the system the greatest Canadian hero.
Radioactive: Remarking how similar Canada is to the United States can be tantamount to calling it the fifty-first state.
Definitely not: Any reliance on a few stereotypes (e.g., making fun of how they say, "Eh?") may unearth the sarcasm beneath their (stereotypical) politeness.
Not a good idea: Be careful in discussing Toronto and how wonderful it is; many regional Canadians, especially out west, don't like it.
Ill-advised: Don't mistake politeness for the casual oversharing so common in the United States. Canadians, like Europeans, will bristle if you get too personal too fast.
Talk away! Hockey—they really do love it as much as we think they do. The runner-up in the Canadian-hero contest was a hockey coach turned sportscaster.

BRAZIL
Absolutely verboten: Dwelling on money, whether fussing over how to split the check ("People will think you're greedy," says Brazilian-American Paulo Padilha) or asking what someone does for a living.
Radioactive: Bringing up the level of violence or constantly asking if it's safe to go out. There surely are many problems, but it's not something to harp on.
Definitely not: Padilha cites the rule, "No politics or football at the dinner table." As a foreigner, you can bring up soccer—politics, not so much.
Not a good idea: Making light of Catholicism: Brazil may be a fairly liberal country, but even an urban sophisticate may be a deeply devout Catholic—no Vatican jokes, please.
Ill-advised: Commenting crudely on women, which can get you into hot water as a gringo.
Talk away! Music is universally beloved, so praising Brazilian song, or even asking if your acquaintance can recommend an artist, is always a good idea.

CHILE
Absolutely verboten: The dictatorships of either Augusto Pinochet (on the right) or Salvador Allende (on the left), about whom opinions are passionate and vary widely.
Radioactive: How great a time you had in Argentina. Chileans can be a bit touchy about their internationally acclaimed neighbor to the east Definitely not: And their other neighbors—Peru and Bolivia—with whom they had territorial clashes in the nineteenth century.
Not a good idea: Sex or toilet humor, without prompting—despite its modern gloss, Chile is one of the more conservative countries in Latin America.
Ill-advised: Pisco as a Peruvian drink. Though it really is, the Chileans consider the liqueur to be a source of native pride.
Talk away! Chile's rolling hills; its wineries; and the cleanliness and modernity of Santiago.

MEXICO
Absolutely verboten: Crime and corruption: It's sure to be a topic of discussion, but it's not something you should bring up in a cavalier way.
Radioactive: As in Spain, bullfighting is a matter of cultural pride, so stumping for animal rights may not win you many friends.
Definitely not: Immigration is a fact of life, but the United States'  wonderpolicy on illegals is a sore point—and sometimes a humiliating one.
Not a good idea: Mexico is still a strongly Catholic country, which means religious and social questions are best approached delicately, particularly in rural areas.
Ill-advised: In general, getting down to business before coffee, even during a quick business lunch, is considered rude.
Talk away! Always talk about marriage or family. Knowledge of Mexico's cultural heritage and food (not Tex-Mex) will go a long way, as will familiarity with such family rites as the quinceañera.

MY THOUGHTS
some cultures can really be sensitive.  i wonder if we appear the sameto others?

Saturday, October 30, 2010

etiquette 101: getting along in a muslim world

Etiquette 101: Smart Talk
by Boris Kachka | Published November 2009 | See more Condé Nast Traveler articles
http://www.concierge.com/cntraveler/articles/501931

Getting Along in the Muslim World
No matter what brings you to the Middle East, navigating the religious and political taboos requires following a unique set of rules that apply more or less across the region

ISLAM There are ways to discuss the religion while in no way implying that it's fallible. Lindsay and Wes Heinlein, who served in Jordan with the Peace Corps and have traveled throughout the Middle East, developed their own way of discussing the issue. "Although Islam is not an actively proselytizing religion, concerned folks will want to know you're going to the same heaven as they are, just as in America," says Lindsay. "Agree that Christianity, Judaism, and Islam are all religions of the book,' and then change the subject."

ISRAEL It's too easy to get wrapped up in defending against the various conspiracy theories that abound about the country. If confronted with one, try to change the subject (family is a favorite) and perhaps move toward an agreement that the governments are at fault. Many Middle Easterners will happily agree that Jews per se are not to blame. But all in all, it's a sticky subject.

FOR MEN Verbally praising another man's wife or daughter—especially complimenting her appearance—is inadvisable. Wes remembers playing football with a Jordanian at a center for the disabled; sometimes they would play not for prizes but for "honor," and Wes once said, "Let's play for your sister's honor." The man would not talk to him for months.

FOR WOMEN Mentioning relationships outside of marriage may not earn you public reprimands, but it will often result in a lack of respect. Some Western women even refer to "fiancés" back home and call male friends "brothers" in order to fend off prying questions

DRINKING It's often done on the sly, and mostly by men. For women, discussing drinking is inadvisable. "In tourist areas, it's fine for women to drink in public," says Lindsay, "just not to talk about it the next day, as in, I got so bombed!'

COMPLIMENTS Sometimes complimenting someone's belongings will result in being offered those objects as gifts. It's such an ingrained tradition that locals have even jokingly offered their children to the Heinleins. This also means that a compliment directed toward your own possessions may come with a similar expectation.

PORK In predominantly Muslim countries, even non-Muslims do not eat pork. It is considered unclean, and no amount of persuasion will change anyone's mind—so it isn't really worth bringing up the subject. You won't find any pork regardless of what you say.

MY THOUGHTS
very helpful, indeed.  you don't want to offend anyone.  especially if you're alone in their country.

what NOT to talk about when in the Middle East

Etiquette 101: Smart Talk (in the Middle East
by Boris Kachka | Published November 2009 | See more Condé Nast Traveler articles
http://www.concierge.com/cntraveler/articles/501931

First Do No Harm...Every country has its subtle taboos and unspoken codes, but when you get down to it, it's what you say, not how you say it, that really gets you in the door (or kicked out). Our guide to the most dangerous topics around the world rates them according to our own alert system, from highest to lowest risk, followed by a few safe subjects that might put you back on solid ground.

THE MIDDLE EAST
In a part of the world where nearly every facet of life has become wrapped up in politics and religion, keeping things personal and avoiding the global is more than just a way of being polite: For both tourists and residents, it can be a coping strategy. Even naive attempts to find common ground ("You have Christians too!") can easily backfire. Not that residents from Morocco to Israel to Jordan don't love a good debate, but it might be a life-and-death argument in which the opposing sides can't even agree on common premises. Entering with an open mind and a do-no-harm approach is essential, and in many cases a focus on the simple things (friends, food, family) can create an oasis of peaceful coexistence.

EGYPT
Absolutely verboten: Anything having to do with the position of Jews in the world; you may hear conspiracy theories.
Radioactive: The lack of democracy in the country; the prevalence of corruption; and the threat of religious resistance.
Definitely not: Suggesting peace with Israel as a way to build bridges might lead to a backlash; the truce is much less popular with the populace than it is with the government.
Not a good idea: Terrorism and its impact on stability and tourism.
Ill-advised: It's best to avoid bringing up the Coptic Christians—an underclass here—even in terms of trying to find common ground.
Talk away! The country's cultural relics and historical importance—or simply steer the conversation back to business.

ISRAEL
Absolutely verboten: Israelis certainly discuss the Palestinian "situation," but a certain exhaustion has set in. Starting out with accusations of ill treatment will not get you very far. Discussing it even with Palestinians might lead to weary responses.
Radioactive: Referring to the security fence under construction as "the wall" would be considered a loaded statement.
Definitely not: Any mention of racial divisions—not just between Israelis and Palestinians but also between European and Middle Eastern Jews—should be approached carefully, if at all.
Not a good idea: The assumption that Israelis are religious, or questions about levels of belief. There is a great deal of diversity of religious commitment as well as some conflict between religious and secular Israelis.
Ill-advised: Asking exactly how someone served in the army (foot soldiers versus Intelligence Corps) might bring up class issues.
Talk away! Israel as a thriving democracy; the quality and freshness of the food.

MOROCCO
Absolutely verboten: Any criticism of the king or inquiries into the royal family.
Radioactive: Homosexuality—many Moroccans will assert that it doesn't exist here.
Definitely not: The fraught history of the Jews who used to live here, which challenges the notion of Morocco as a tolerant place.
Not a good idea: Comparing the status of women in Morocco with Western women, or even questions such as, "Why is your wife not coming along?"
Ill-advised: The Israeli-Palestinian conflict—not a great subject, but less charged than in other Middle Eastern states.
Talk away! The fine cuisine; and the peaceful and tolerant atmosphere.

JORDAN
Absolutely verboten: Honor killings, which have been in the news lately and are a source of shame for many Jordanians (and you may not want to engage the ones who approve).
Radioactive: Criticizing Islam—the subject is just as sacrosanct here as in Egypt or Saudi Arabia.
Definitely not: Saying anything negative about the kingdom—which is illegal anyway.
Not a good idea: The Palestinian situation, but especially the refugees in Jordan who don't have full citizenship or sovereignty (despite the fact that together with Iraqi refugees they outnumber Jordanians).
Ill-advised: The historic treatment of bedouins—although it's fine to document their many past achievements (slightly analogous to Native Americans in the United States).
Talk away! The country's relatively high level of development; and the queen's beauty and good works.

SOUTH AFRICA
Absolutely verboten: Modern-day racism—people like to think of themselves as having moved completely beyond the apartheid era.
Radioactive: The situation in Zimbabwe; and South Africa's lack of intervention against Robert Mugabe.
Definitely not: Former president Thabo Mbeki's controversial (and counterfactual) views on HIV and AIDS.
Not a good idea: Corruption charges against Jacob Zuma; and general political infighting.
Ill-advised: Criticisms of the government's performance in the post-apartheid era.
Talk away! Nelson Mandela; equal rights; and relative prosperity

MY THOUGHTS
just zip it.  i'd be too scared to open my mouth.  my lips are sealed.